How to Nail Your Grant Application: A Handy Checklist

 

To Boost Your Chances of Success, Make Sure You:

☐ Check Eligibility:  Make sure you meet the funders’ criteria. Different funders look for different things, but you’ll need to ensure your charitable purpose and project fit what they’re after.

 

☐ Ask for the Right Amount:  Apply for amounts that match what the funder usually gives. Some funders have a maximum limit, which you’ll find in the guidelines. If there’s no limit mentioned, check their annual report for an idea of their average grant.

 

☐ Coordinate with Your Team:  Talk to team members working on other funding projects. Some funders only accept one application per organisation per year, so coordinate to avoid conflicts.

 

☐ Apply Early:  Don’t wait until the last minute! Submitting early gives the funding advisor time to review your application and ask for any needed info or clarifications.

 

☐ Answer Every Question:  Use the space provided to answer questions fully. Attach extra documents if allowed, but always summarise key points on the form.

 

☐ Keep It Simple:  Use clear, everyday language and bullet points. Infographics can help make data easy to understand. Try tools like Piktochart or Canva for templates.

 

☐ Explain the Impact:  Clearly communicate what you need funding for and why it’s important. Show the positive impact your project has on the community.

 

☐ Attach Essential Documents:  Ensure all necessary documents are included and up to date. It’s helpful to keep a dedicated folder for these documents to streamline future applications.

 

☐ Budget Accurately: Submit a realistic and fair budget. Funders know typical costs, so avoid inflating numbers. Include volunteer expenses and administrative costs, allowing 15-20% for administration.

 

☐ Show Value for Money:  Explain why your project is a smart investment. Highlight any collaborations or shared resources that reduce costs and increase benefits beyond your organisation.

 

☐ Clarify Finances:  If you have significant reserves, explain why they’re not being used for the project. If you’re in financial trouble, detail your recovery plan and how you’ll stay stable.

 

☐ Gather Letters of Support:  Especially if you’re new or your project is unusual, letters from reputable organisations can demonstrate broad community support.

 

☐ Meet Past Requirements:  If you’ve received funding before, ensure you’ve completed all accountability requirements. Future funding depends on it.

 

☐ Show Strong Leadership:  Choose trustees who enhance your organisation’s reputation positively. Avoid selecting people just to fill seats; opt for those who can truly contribute.

 

☐ Build Relationships:  Stay in touch with the funding advisor. They can advocate for you and share your successes with decision-makers, so keep them updated and listen to their suggestions.

 

☐ Present Professionally:  Funders are obligated to distribute funds, but not necessarily to you. Make a great impression and always thank them if your application is successful.

 

Source: Megan Thorn, Exult (exult.co.nz)